OrchardHQ

Home  ›  Guides  ›  Tasks

Catch the job in the field; tick it off back at the desk.

Say "needs prune in February" while you're standing under the tree. It becomes a dated task. At the desk, the task list groups by month so you can plan the week.

1. Voice a task in the field

Standing under the tree, hit voice and speak the job: "needs prune in February", "spray copper at bud-break", "thin fruit in three weeks". We turn it into a task (not a past-tense observation), pick the kind of job — prune, spray, thin fruit — and snap the due date. Or accept a follow-up the diagnoser already suggested — a single tap turns it into a task linked back to the original photo.

1b. Prefer to type? Use the manual form

Open the tree, tap + Task. Pick what kind of job it is — prune, feed, mulch, spray, harvest, thin fruit, graft, inspect, plant, stake, frost protection — set a due date and a priority (low / medium / high), add a description if you want.

2. Confirm it landed

Recent feed shows the new task with a green tick — type, due date, priority, tree name. The tree's Tasks tab carries it too, and the mobile home-screen Tasks card jumps to anything due today.

3. Back at the desk: the task list

Web Tasks panel has chip filters across the top — All open, This week, This month, Overdue — and a Pending / Done toggle. Group by month to plan; group by tree to prep for a session. Tap Complete to close a task; on a tree-scoped task, hit "I just did this" and we record the matching action (a pruning, a spray, etc.) and link it to the task in one go — so the tree's history shows the work followed the plan.

Bulk-create and annual suggestions

Multi-select trees in the list, hit +Task, fill the form once — one task row per tree. Or hit Generate suggestions and we walk the orchard for you: every planted tree with a known harvest window gets a harvest task in the right month; every planted tree gets a pruning task in the right season for its fruit type (winter for apples and pears, summer for stone fruit to avoid silver leaf). Safe to re-run — it won't double up the year's tasks.

4. Repeating jobs Coming soon

On the way, not yet live.

Most orchard work repeats. Rather than retype it, set a job to repeat when you create it. Pick a cadence: weekly, monthly, quarterly or annually, with an "every N" step for the first three, or a seasonal one (every winter, spring, summer or autumn). When you close a repeating task, the next one appears straight away with its date already worked out. The whole chain stays grouped, so you can see the history of a recurring job. Turn repeat off on the original and the chain stops.

5. Assign work across a small team Coming soon

On the way, not yet live.

Put a name on a job. Assign a task to anyone in your organisation, or leave it unassigned. The task list then filters by who: anyone, assigned to me, unassigned, or a chosen person. Select several tasks at once and reassign them together. Each job also carries a status as it moves along: open, in progress, completed, skipped or cancelled.

6. A new tree brings its own care plan Coming soon

On the way, not yet live.

Plant a tree and a standard care timeline is laid down for it, dated from the planting day: three establishment waterings across the first six weeks, a stake and tie check, a first formative prune around three months, an early disease check at six months, then a first winter prune, a second formative prune and a two-year review. It won't double up if you re-enter the same tree. An admin can edit the timeline for the whole organisation, or add their own.

7. Plan your day as a walking route Coming soon

On the way, not yet live.

Tell us how many hours you have. We pick the highest-priority jobs nearest your starting point, work out a sensible order to walk them, and draw the route on the map with numbered stops. Each stop shows a time estimate, so the day fits the hours you've got. Overdue jobs get pulled earlier.

8. See the year, and who's busy Coming soon

On the way, not yet live.

Three planning views sit alongside the task list. The Planner colours each row or block by how long since you last did a given job there, so the ones falling behind stand out, and you can add a task straight from the map. The Timeline lays the orchard out as a calendar, eighteen months across, so past work and upcoming tasks read at a glance, with drill-down from the orchard to blocks and trees. The Workload view charts the coming weeks by person, so you can see who's stretched before you hand out more.

Whole-block jobs track their own progress Coming soon

Some jobs are set against a whole block, not a single tree, such as pruning a row. As you record the matching work tree by tree, the job counts up, "12 of 30 done", and closes itself when the block is finished. No need to tick it by hand.

Photo as proof of the work Coming soon

When you close a job that leaves something to see, a prune, a spray, a harvest, you can add a photo as evidence. It's saved as the "after" shot on the recorded action, so the tree's history shows what the work looked like. It's always optional, and skipped for jobs with nothing to photograph like mowing or watering.

Where it's strongest, and where it isn't yet

Tasks is built around "what's due this week" and "what did we actually do" — the everyday rhythm of orchard work. That part is live today: voicing a job in the field, the manual form, the desk task list with its filters, completing a job as a linked action, bulk-create and the annual suggestions.

The repeating jobs, team assignment, new-tree care plans, day-plan routes, and the Planner, Timeline and Workload views are on the way, marked "coming soon" above. Still further out: standalone calendar export and push notifications. If you need something we don't yet support, please tell us.

Don't see what you need? hello@orchardhq.app — we'd like to hear about it.

See the tasks list on the demo orchard.

Try the demo → Request access →